Free up your time: Weekly Checklist Pt 1

11/3/2013 |

Time management can be such a problem for some people, that they often lose their evenings and weekends to “work”

In this post we find out how the weekly checklist can help you organise your week, and reclaim some of that free time!


The density and complexity of our overloaded world means that whilst we spend most of our days in the trenches, we rarely get enough perspective on our overall position to really “see the timber from the trees”.

I liken the Weekly Checklist and the Daily Checklist processes as the time that you observe your work from above your work. It gives you helicopter-level strategic vision, and believe me, is powerful, cathartic and calming.

Doing a Weekly Checklist on a Friday afternoon means you have the confidence and peace of mind to switch off at the weekend and enjoy whatever you have planned. (Or if you choose to do your Weekly Checklist on a Monday, even just knowing that you’ve got your Weekly Checklist diarised to kick-start your Monday is enough to aid the weekend switch off on Friday evening!)


Set Up Your Weekly Checklist


We’ll cover Stage 1 here, and the next 4 stages in future blog posts)




> Post, internal paperwork (check my desk, drawers, bag and anywhere else at this point).

> Notes from meetings.

> Any expense receipts in my wallet/purse/bag? Get them in to my in-tray.

> Any other items? Add them to my in-tray.


Capture ideas, thoughts, nags, worries and anything else. Think about…

> What’s been happening over the last week

> What have I been working on?

> What projects are on my mind? Why?

> Conversations with my boss.

> Conversations with my colleagues.

> Conversations with my clients/customers/stakeholders.

> Any family events or personal issues I need to manage.


Organise. Get back to zero, and go through the Ninja decision-making process to get new actions recorded on my Master Actions List. Make sure I’m at zero on…

> Email

> My paper notebook

> Voicemails

> My in-tray

> Social media direct messages

> Any other inputs?


How do you use the Weekly checklist? Which day of the week do you do it, and why? We’d love to hear your stories!



Like this? Try these

Book one of our productivity workshops.

The Weekly Checklist: The key to ninja productivity – Think Productive North America 

Time-management tips from extremely busy people – The Guardian 

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